Secure Data Management is a process that involves establishing policies and standard practices to maintain the integrity and security of data over time. This includes things like limiting access to data by putting it behind passwords, employing secure encryption tools and ensuring that all logins require two-factor authentication. It is also crucial to ensure that database systems are configured with best practices to prevent attacks, minimize loss in the event of breaches, and make it easier for users to identify what data was compromised.
It’s important to understand that this is a process, and that businesses must make it a top priority to adhere to the rules at all time or risk facing the consequences of being negligent with customer information. That could include lawsuits, negative media and even the possibility to lose customers who switched brands in the aftermath of an incident with data.
Step 1 – Inventory All Users & Categorize. This requires forming groups of people who will interact with the system, and defining their basic rights. It doesn’t need to be a perfect science however it should be as granular as you can so that access controls aren’t too expansive and ineffective.
Once this is completed once this is done, it’s time to establish a chain of custody for every interaction with the system, as well as any changes to data. This will establish an adequate base for any future lawsuits, and give customers security if they’re worried that their information is being shared with wrong individuals.